Staff Accountant – North Highlands, CA 95660

Job Description

Position: Staff Accountant

Department: Operations: Finance and Accounting Date: 11/15/19

Reports to: CFO Classification: Non-Exempt

Supervisory Responsibilities: None


Utilizing Financial Edge software and excel spreadsheets, this position will prepare journal entries; assist

with accounts payable, payroll, accounts receivable, and project cost accounting; and provide audit

support, as needed.


1. General Ledger

  • Assist with the monthly close process by performing audit and reconciliation of general ledger

accounts as assigned, initiating adjusting journal entries as appropriate using applicable forms

and protocol.

  • Prepare entries to general ledger accounts with supporting documentation that provides a clear

audit trail.

  • Review financial transactions against budgets for appropriateness and consistency.
  • Enter budgets into the accounting system using appropriate general ledger codes identified from

budget narratives. Update the Budget to Actual spreadsheet, on a monthly basis, for CFO and

CEO review.

  • Assist with monthly preparation of Fiscal Agent financial statements, as needed.
  • Importing and exporting financial data and format in Excel for reporting purposes.

2. Fiscal Agent Responsibilities

  • Perform monthly duties for agencies to whom CAPC acts as fiscal agent. Reconcile accounts,

maintain files, prepare journal entries and prepare invoices.

  • Assist with audits that pertain to these agencies.
  • Assist in review of subcontractor fiscal processes and documentation.
  • Communicates anomalies with partners.
  • Ensures accuracy of partner invoices.
  • Reviews partner budgets compare to invoice.

3. Accounts Receivable

  • Handle collection calls, research discrepancies, resolve or refer to correct person for resolution.
  • Monitor and submit online contributions.
  • Prepare pre-paid and accruals, depreciation and allocation journal entries.

4. Other duties

  • Provide support to fiscal team as needed.
  • Assist with audits in an effective and timely manner providing a clear audit trail through a

combination of relevant documentation and creation of clear, concise and accurate spreadsheets,

as required.

  • Assist in the maintenance of the Accounting Policies and Procedures manual.
  • Attend and participate in meetings as required.
  • Perform other duties as assigned.
  • Invoice for member mileage and member housing.


  • Bank reconciliations ~ enter bank drafts and adjustments, research missing EFT and electronic



  • Associate’s degree in accounting or finance or equivalent experience, plus two years of experience in

accounting, including accounts payable, accounts receivable and general ledger.

  • Experience with standard general ledger reconciliations required.
  • Experience with Financial Edge software highly desirable.
  • Experience working with nonprofits is preferred.
  • Experience in multi-company accounting preferred.
  • Project accounting experience preferred.
  • Experience with grant funding preferred.
  • Experience with government contract desirable.
  • Strong knowledge of Generally Accepted Accounting Principles.
  • Working knowledge of multi-company accounting preferred.
  • Knowledge of project accounting.
  • Advanced knowledge of MS Office Suite (Word, Excel, Outlook) and accounting software.
  • Excellent 10-key skills, and ability to perform arithmetic calculations including percentages, fractions,

averages, and other formulas.

  • Must have excellent writing, editing, and proofreading skills.
  • Strong attention to detail with an ability to maintain record keeping systems in compliance with

accounting procedures.

  • Ability to maintain a professional and confidential work environment.
  • Excellent verbal and written communication skills; must be able to read, write, speak and understand

the English language.

  • Skill in organizing resources and establishing priorities.
  • Ability to work effectively in a team environment and establish and maintain good working

relationships, both internally and externally.

  • Ability to follow directions and seek guidance from manager, when needed.
  • Ability to manage simultaneous tasks and competing deadlines.
  • Self-starter with an ability to work in a fast-paced environment and to adapt easily to change.
  • Must pass a criminal background clearance from the Department of Justice.
  • Must possess a valid California Driver’s License, a reliable automobile and auto insurance.

Please send cover letter, resume and salary requirements to:
The Child Abuse Prevention Center

Attn: Human Resources

4700 Roseville Road

North Highlands, CA 95660

E-mail: [email protected]



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