Administrative Specialist for Program Area.
- Responsible to prepare and distribute materials for assigned committees, work groups, meetings and other related activities as assigned.
- Responsible to schedule and coordinate meetings, distribute agendas, document minutes, and coordinate communication.
- Assist in preparing and submitting grant related materials.
- May be involved in preparing, submitting, and distributing of program reports.
- Serve as a point of contact for the public, telephone calls, social media sites, web site, and other inquiries regarding assigned program area.
- Monitor program specific funds and make requests for disbursements.
- Plan, schedule and coordinate orientation for new and promoted staff in coordination with program managers.
- Track and input fiscal and other data for program evaluation and review.
- Coordinate with graduate and undergraduate student interns and/or program volunteers to support program activities.
- Participate in developing journal articles, media releases, attends professional conferences as a presenter and/or facilitator, and provides training and technical assistance to other groups and organizations.
- Participate as an active member of inter-disciplinary teams, and other health services & county initiatives to improve and integrate services.
Administrative Support Processes
- Participate on the Administrative and Program Assistants team.
- Support and assist Department Administrative Assistants to coordinate department wide trainings, quarterly staff meetings, and web page maintenance.
- Provide guidance to program personnel on Policy and Procedure processes.
- Support and assure compliance on form development and maintenance.
- Coordinate and prepare travel arrangements including registration, hotel, airline reservations, etc. as assigned.
- Serve as a lead on special projects which may require interaction and coordination of several programs, county departments, and/or community agencies.
- Coordinate quality improvement and compliance documentation including, but not limited to accreditation, site reviews, and similar compliance/performance review activities.
- Support and manage documentation for health systems improvement processes.
- Support and coordinate community partner contact lists.
Other Duties As Assigned
The following minimum qualifications are required for this position:
- 1 year of school or technical training beyond high school, AA/AS Preferred
- 4 years of progressive responsible administrative support experience.
An equivalent combination of education and experience may be accepted.
This is a FLSA non-exempt position.
A quick glance at our available benefits:
- Annual salary range of $41,240.32 – $50,508.08
Choose between a traditional PPO (low deductible) medical plan in which you pay a portion of the monthly premium or an employer-paid (high deductible) medical plan with additional options for an HSA or HRA account.
- The County funds up to $1400(available for the high deductible plan only) for the HSA or HRA account.
- Choose between two dental group plans – MODA or Willamette Dental Plan.
- The Vision plan is embedded in the medical plans.
- Employer paid Life and AD&D insurance coverage, plus optional supplemental available for employee/spouse.
- Employer paid Long Term Disability coverage.
- Employer paid retirement contribution towards Oregon PERS.
- Deferred Compensation 457b Plan with employer contribution and optional employee contribution.
- Plus paid vacation, holiday, and sick leave; and a great work-life balance!
Benton County is an equal opportunity, affirmative action employer committed to work force diversity, fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; talk; or hear. The employee is occasionally required to stand; walk; sit; reach with hands and arms; and stoop; kneel; or crouch The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
The employee works in well-lighted, clean environments. The noise level in the work environment is quiet to moderate. The employee may occasionally: work with angry or hostile clients or members of the public.
If you wish to identify yourself as an individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting accommodation, please contact the Benton County Human Resources Department by calling (541) 766-6081 or email [email protected]