Payroll Specialist City of Auburn, WA City of Auburn, WA

Position Details

This position is open until filled, with a first review date of Tuesday, February 16th, 2021.
To be considered for the first screening, your application must have been received before 11:59 pm Pacific Time on Monday, February 15th, 2021.

The City of Auburn Finance Department is looking for a talented Payroll Specialist to add to our team! In this position, you will do accounting and advanced clerical work with the City payroll preparation, compilation, and verification of associated reports, with maintenance of records.

Our ideal candidate
is detail oriented, provides great internal customer service, has technical accounting knowledge, and full-cycle payroll experience.

In this role you will:

  • Perform technical accounting duties in order to compute and enter all aspects of payroll including, but not limited to, downloading timesheets into a financial system; balancing hours between systems, auditing timesheets; entering employee maintenance, benefits, and deductions; computing payout figures, adjustments, and garnishments; and processing payroll.

  • Audit information
    entered into the payroll system to ensure City Policy, Collective Bargaining Agreements, and Federal and State Laws are followed.

  • Reconcile and disburse checks
    to insurance companies, Social Security, the State Retirement system, deferred compensation, and other agencies as required.

  • Compile, reconcile, and forward
    required State and Federal reports quarterly and annually.

While these duties may be the primary focus of this job, the full job description includes a more comprehensive list of responsibilities. Click here to review the class specification.

We are looking for candidates who:

  • Have an Associate's Degree in Accounting or closely related field
  • Have three (3) years of full-cycle payroll experience
  • Have any combination of relevant education, experience, and training that demonstrates the ability to successfully perform the essential duties of this position.

We would LOVE it if you have…

  • Municipal
    payroll experience

Work location and schedule

The City buildings are currently closed through the end of March 2021 in an effort to reduce the spread of COVID-19. While we are anticipating and preparing to reopen our buildings, we acknowledge that it's important to prepare for all possibilities.

The City's office hours are Monday – Friday, 8 a.m. to 5 p.m. with an hour for lunch. With the current state of COVID-19, the work will be performed in a combination of onsite and remote environments. With training and the uncertainty of when buildings will reopen, flexibility will be paramount in the near future and beyond. You will be provided with a City issued laptop as well as a telecommute agreement, and will be required to maintain a workspace with an internet connection where you can reliably perform work and remain available and responsive during scheduled work hours when working from home.

Reporting relationships

Under the general supervision of the Accounting and Financial Reporting Manager I, you'll work independently to accomplish payroll functions using standard policies and procedures. New or unusual cases or questions of policy are referred to the supervisor for resolution.


Why choose the City of Auburn?

  • Competitive
    salary with scheduled step increases on an annual basis
  • Excellent medical, dental, and vision plans with employee premiums paid by the City

  • Employer contributions
    to the State Retirement System pension plans
  • 12 days of paid vacation per year

  • Front-loaded WA Paid Sick Leave
    with additional sick leave accruals each pay period

  • 10
    paid holidays, plus 2 paid floating holidays of your choice per year
  • VEBA (tax-free health savings account)
  • Optional Flexible Spending benefit plan

  • Deferred Compensation
    plan options
  • Employee Wellness Program
  • Employee Assistance Program
  • and more!

For more information about what benefits the City provides, please visit:

About the City of Auburn

The City of Auburn was incorporated in 1891, and has since bloomed into a perfect place to live, visit, explore, and play. With over 29.8 square miles of land, two rivers, and two counties, Auburn is home to over 80,000 residents, and hundreds of businesses – ranging from manufacturing to retail.

Team Auburn values diverse perspectives and life experiences. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

To learn more about the
Inclusive Auburn initiative, please visit:


If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement or Human Resources at [email protected]

Selection procedure
The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening.

Please make sure to submit a complete, detailed, and updated job applications, and thoroughly answer the supplemental questions prior to the submission deadline. You must meet at least the minimum qualifications to move forward in the screening process.

This position is open until filled with a first review of applications on 2/16/21. You must submit a completed application prior to 2/15/21 at 11:59 p.m. Pacific Time to be considered in this application review.

Communication from the City of Auburn
We primarily communicate via email during the recruitment process. Emails from and/or should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

Contact information
If you have any questions, please contact Melissa Medisch, HR Manager, by email at [email protected], by phone at 253-931-3073, or connect on LinkedIn!

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