Office Assistant II City of Chesapeake City of Chesapeake 116 reviews

Position Details

Working Title of Vacant Position
Office Assistant II

Job Type
Full Time

Posting Type
Public

Number of Vacancies
1

Department
HUMAN SVCS

Division
HS-SS FAMILY SERVICES

Requisition Number
202119P

Number of hours worked per week
40

Work Schedule

Monday – Friday 8 am – 5 pm

Work Site Location
100 Outlaw Street, Chesapeake, VA 23320

Position Driving Requirement
N – Never

Pay Basis
Semi-Monthly

Advertised Salary

$26,042/annually

Job Description

The purpose of the position is to provide clerical support. The position is responsible for performing difficult office tasks for the assigned area of responsibility. The position works according to some procedures; decides how and when to do things under general supervision.

ESSENTIAL TASKS
The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.

Performs office tasks such as composing and typing correspondence, scheduling meetings, performing research, typing reports, charts, budgets, statistics, or forms, data entry, filing, telephoning, faxing, photocopying, and maintaining office supply or merchandise inventory.

Interacts with other departments and the public by telephone, in person, and/or by radio; provides information, directs individuals to appropriate personnel for disposition, or receives and processes complaints/concerns, applications, and/or work orders.

Transcribes lengthy interviews, case narrative information, assessments, and other information; types handwritten information such as letters, newsletters, and special projects; revises, copies and distributes same as directed.

Leads assigned subordinate clerical personnel, including training and assigning work; provides administrative support to coworkers and other departments; sets up assigned legal and other cases.

Processes paperwork and receipt of funds for customers; coordinates trap loans and trap settings; performs record checks and processes permits.

Processes incoming and/or outgoing mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments.

Collects information from various sources and compiles data for special and periodic reports; assists with presentation of data as directed.

Reviews and checks records, reports, forms, plans, and other data for accuracy, completeness, and conformance to rules and regulations.

Establishes and maintains or supervises maintenance of files, records, and equipment for area of responsibility; prepares, copies, and distributes information packets.

Prepares and codes purchase orders and/or invoices; handles billing, refunds, and data entry updates; sorts, logs, and processes subpoenas; assists with preparation of departmental budget.

Responds to incoming calls concerning vehicle breakdowns; schedules preventive maintenance; verifies status of vehicle repairs for customers.

Required Qualifications

VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field. EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support. SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Preferred Qualifications

Experience in creating spreadsheets and utilizing Microsoft suites to communicate via email, and organize data and presentations.

Experience with the Adoption process within the State of Virginia

Job Open Date
01/14/2021

Job Close Date
01/22/2021

Open Until Filled

Special Instructions to Applicants

Chesapeake is an exceptional place to live, learn, work, farm, and play, and we are looking for an individual who exemplifies the City’s CARE (courteous, attentive, responsive, and empowered) standards to join our team.

ADA Checklist

Overall Physical Strength Demands
S=Sedentary – Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Standing
Frequently- From 1/3 to 2/3 of the time.

Sitting
Frequently- From 1/3 to 2/3 of the time.

Walking
Frequently- From 1/3 to 2/3 of the time.

Lifting
Frequently- From 1/3 to 2/3 of the time.

Lifting Amount
Exerting up to 10 lbs

Carrying
Frequently- From 1/3 to 2/3 of the time.

Carrying Weight
Exerting up to 10 lbs

Pushing/Pulling
Frequently- From 1/3 to 2/3 of the time.

Pushing/Pulling Weight
Exerting up to 10 lbs

Reaching
Occasionally- Up to 1/3 of the time.

Handling
Occasionally- Up to 1/3 of the time.

Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.

Kneeling
Occasionally- Up to 1/3 of the time.

Crouching
Rarely- Less than 1 hour per week.

Crawling
Rarely- Less than 1 hour per week.

Bending
Occasionally- Up to 1/3 of the time.

Twisting
Frequently- From 1/3 to 2/3 of the time.

Climbing
Occasionally- Up to 1/3 of the time.

Balancing
Rarely- Less than 1 hour per week.

Vision
Continuously- 2/3 or more of the time.

Hearing
Continuously- 2/3 or more of the time.

Talking
Continuously- 2/3 or more of the time.

Foot Controls
Continuously- 2/3 or more of the time.

Machines, Tools, Equipment and Work Aids Used

Computer, copier, fax, telephone, scanner, adding machine, calculator, printer, car and related equipment.

Protective Equipment Required

n/a

Mechanical Hazards
N = Never

Chemical Hazards
N = Never

Electrical Hazards
S = Seasonally

Fire Hazards
S = Seasonally

Explosives
S = Seasonally

Communicable Diseases
S = Seasonally

Physical Danger or Abuse
S = Seasonally

Other

If Other, Description

Dirt and Dust
D = Daily

Extreme Temperatures
D = Daily

Noise and Vibration
D = Daily

Fumes and Odors
D = Daily

Wetness/Humidity
D = Daily

Darkness or Poor Lighting
D = Daily

Primary Work Location
Office Environment

Time Pressures
Continuously- 2/3 or more of the time.

Emergency Situations
Frequently- From 1/3 to 2/3 of the time.

Frequent Change of Tasks
Continuously- 2/3 or more of the time.

Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.

Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.

Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.

Tedious or Exacting Work
Continuously- 2/3 or more of the time.

Noisy/Distracting Environment
Continuously- 2/3 or more of the time.

Other

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

No

Reference Requests

Minimum Requests
2

Maximum Requests
4

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Describe your use of Microsoft Excel and include examples.

    (Open Ended Question)

  • How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  • Please rate yourself on a scale of 1-4 (1-Beginner, 2-Intermediate, 3-Advanced, 4-Expert) on each the following Microsoft Office Applications: Word Excel PowerPoint Outlook Access

    (Open Ended Question)

Applicant Documents

Required Documents

Optional Documents

  • Resume
  • Cover Letter

About admin

Editorial Staff at SalesJobinfo is a team of Career experts led by damage_brain. Page maintained by damage_brain.
DON’T MISS OUT!
Subscribe To Newsletter
Be the first to get latest updates and exclusive content straight to your email inbox.
Stay Updated
Give it a try, you can unsubscribe anytime.
close-link