Monday – Friday 8 am – 5 pm
The purpose of the position is to provide clerical support. The position is responsible for performing difficult office tasks for the assigned area of responsibility. The position works according to some procedures; decides how and when to do things under general supervision.
The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
Performs office tasks such as composing and typing correspondence, scheduling meetings, performing research, typing reports, charts, budgets, statistics, or forms, data entry, filing, telephoning, faxing, photocopying, and maintaining office supply or merchandise inventory.
Interacts with other departments and the public by telephone, in person, and/or by radio; provides information, directs individuals to appropriate personnel for disposition, or receives and processes complaints/concerns, applications, and/or work orders.
Transcribes lengthy interviews, case narrative information, assessments, and other information; types handwritten information such as letters, newsletters, and special projects; revises, copies and distributes same as directed.
Leads assigned subordinate clerical personnel, including training and assigning work; provides administrative support to coworkers and other departments; sets up assigned legal and other cases.
Processes paperwork and receipt of funds for customers; coordinates trap loans and trap settings; performs record checks and processes permits.
Processes incoming and/or outgoing mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments.
Collects information from various sources and compiles data for special and periodic reports; assists with presentation of data as directed.
Reviews and checks records, reports, forms, plans, and other data for accuracy, completeness, and conformance to rules and regulations.
Establishes and maintains or supervises maintenance of files, records, and equipment for area of responsibility; prepares, copies, and distributes information packets.
Prepares and codes purchase orders and/or invoices; handles billing, refunds, and data entry updates; sorts, logs, and processes subpoenas; assists with preparation of departmental budget.
Responds to incoming calls concerning vehicle breakdowns; schedules preventive maintenance; verifies status of vehicle repairs for customers.
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field. EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support. SPECIAL REQUIREMENTS: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Experience in creating spreadsheets and utilizing Microsoft suites to communicate via email, and organize data and presentations.
Experience with the Adoption process within the State of Virginia
Chesapeake is an exceptional place to live, learn, work, farm, and play, and we are looking for an individual who exemplifies the City’s CARE (courteous, attentive, responsive, and empowered) standards to join our team.
Computer, copier, fax, telephone, scanner, adding machine, calculator, printer, car and related equipment.
Required fields are indicated with an asterisk (*).
- Describe your use of Microsoft Excel and include examples.
(Open Ended Question)
- How many years of experience do you have in this type of position?
- Please rate yourself on a scale of 1-4 (1-Beginner, 2-Intermediate, 3-Advanced, 4-Expert) on each the following Microsoft Office Applications: Word Excel PowerPoint Outlook Access
(Open Ended Question)
- Cover Letter