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Medical Records Coordinator – Pensacola, FL 32501


The primary purpose of Medical Records Coordinator is to maintain medical records in accordance with federal and state guidelines, as well as in accordance with our established policies and procedures, to assure that a complete medical records program is maintained.


Assist in organizing, planning and directing the medical records section in accordance with established policies and procedures.

  • Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained.
  • Assist in recording all incidents/accidents. File in accordance with established policies and procedures.
  • Collect, assemble. check and file resident charts and personnel records as required.
  • Assist in developing procedures to ensure records are properly completed, coded, signed, indexed, etc. before filing.
  • Follow established polices and procedures for medical records as required.
  • Establish a procedure to ensure charts/records do not leave the section except as authorized in our policies and procedures.
  • Maintain a record of authorized information taken from charts/records, i.e., type information, name of recipient, date, department, etc.
  • Abstract information from records as authorized/required for insurance companies, Medicare, Medicaid, etc.
  • Maintain various registries as directed including register for admission and discharge of residents.
  • Collect charts, assemble them in proper order, and inspect them for completion.
  • Perform miscellaneous duties pertaining to medical records and assist business office personnel as required /directed.
  • Assist in admission, transfer and discharge procedures as necessary.
  • Answer telephone inquiries concerning medical records functions. Prepare written correspondence as necessary.
  • Retrieve medical records when requested by authorized personnel (i.e., physicians, nurses, government agencies and personnel, etc.).
  • Assure that medical records taken from the department are signed out and signed in upon return to the department index medical records as directed.


  • Must be able to move intermittently throughout the work day.
  • Must function independently, have personal integrity, have flexibility, and the ability to work effectively with other personnel.
  • Maintain the confidentiality of all resident/patient care information.
  • Communicates with nursing personnel, and other department personnel.
  • Ability to remain calm under stress.


Must possess, as a minimum, a high school diploma.

Must have administrative experience and/or experience as a CNA or Nurse at a level necessary to accomplish the job.

On-the-job training provided in medical records procedures.

Must be knowledgeable of medical terminology.

Possess basic computer knowledge and the ability and aptitude to learn software.

Job Type: Part-time


  • Medical Records: 1 year (Preferred)

Hours per week:

Typical end time:

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