Job family (Series)
0203 Human Resources Assistance
- Human Resources Specialists
- Specialists, Human Resources
Conditions of Employment
- U.S. Citizenship
- This employer participates in the e-Verify program
- See "Other Information" section regarding Selective Service requirements
You must meet all the qualification and eligibility requirements for the position by the closing date of the announcement.
SPECIALIZED EXPERIENCE REQUIREMENTS
A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level in the Federal service. Specialized experience for this position is defined as: One year of GS-06 level experience processing personnel actions with nature of actions and legal authorities related to appointments, pay actions, conversions, and separations, as well as determining appropriate codes for various other information (e.g. type of appointment, pay rate determinant, retirement coverage, tenure, etc); computing creditable service dates; uploading various employment related documents into eOPF in accordance with OPM requirements; and generating reports from personnel system to track employment dates to ensure appropriate actions are completed timely.
Your application and resume should demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the KSAs identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application!
- Knowledge of, and skill in applying, an extensive body of HR rules, procedures, and operations sufficient to perform a wide variety of interrelated and/or non-standard HR support work.
- Knowledge of current HR database systems to query, retrieve, and analyze information in order to complete assignments.
- Knowledge of Federal employment practices and procedures, including merit promotion and internal placement procedures, delegated examining, and special employment programs including student programs, veterans’ appointments and other competitive and excepted service appointment.
"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration.
CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.
You must meetallqualifications and eligibility requirements by the closing date of this announcement.
For this position, education cannot be substituted for experience.
If this vacancy specifically states that certain educational requirements must be met (also known as a "positive educational requirement"), you must provide documentation supporting any education claims in your application. Education must be obtained from an accredited institution recognized by the U.S. Department of Education.
Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.
- This announcement is limited to 75 applicants. The announcement will close at midnight on the day the 75th applications is received.
- New employees to the Department of Energy will be required to successfully pass the E-Verify employment verification check.
- More than one selection may be made from this vacancy announcement.
- Some positions may require completion of a probationary period of up to 1 (one) year.
- All males born after December 31, 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page,Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
- If selected for this position, your appointment is contingent upon completion of OF-306, Declaration for Federal Employment, during the pre-employment process.
- If selected, you will be required to complete a questionnaire and are subject to a criminal background check to determine suitability for Federal employment before appointment.
- The selectee for this position may be eligible to receive a recruitment or relocation incentive. You will need to sign an employment agreement to be eligible for this incentive.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.
We will also verify that you are eligible for Merit Promotion positions by reviewing your previous Federal employment. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.
If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.
To preview questions please click here.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
- Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
- Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
- Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
- For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
- Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require the USAJOBS resume format. You will be notified at the time you click 'Apply Online' which is required.
- It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
Current and former Federal employees: SF-50 that reflects your title, series and grade – Do not submit an award SF-50. (Standard Form 50 – Notice of Personnel Action). To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
- Full position title;
- appointment type;
- occupational series;
- pay plan, grade, and step;
- tenure code; and
- service computation date (SCD).
If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claimswhich can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.
Displaced Federal employees: If you are a former Federal employee who was displaced due to a Reduction-in-Force (RIF) or surplused by some other means, please submit a copy of the separation letter or RIF notice from your agency. To be selected under I/CTAP, you must still be found well-qualified for this position. Please see the OPM Guide to Career Transition for more information.
Veterans: veteran eligibility documentation(DD-214 Member #4 Copy, VA Letter, Standard Form (SF) 15 as applicable). ). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011.
Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority.Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits will be required.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Selective Service Registration: http://www.sss.gov/
The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Serves as a Human Resources (HR) Assistant and provides assistance covering areas of personnel processing and recordkeeping. Coordinates with Staffing Specialists, Human Resource Business Partners (HRBPs), other SSC personnel, and Department of Energy (DOE) Human Capital Management (HCM) regarding human resources matters impacting employees. Generates workforce reports in relation to servicing area activities and provides workforce data metrics to management and other staff members.
Duties at full performance level: Incumbent will be responsible for processing a full range of recurring personnel actions for General Schedule (GS), Administratively Determined (AD) and Wage Board (WB) positions using the DOE Corporate Human Resources System (CHRIS). Codes personnel action requests and determines steps in processing a wide variety of unrelated actions. Determines or validates nature of action, legal authority and proper pay setting. Establishes due dates for probationary periods, within-grade increases and starting dates for career tenure. Reviews Electronic Personnel Folders (e-OPF) for previous Federal and military service and computes service computation dates for leave accrual. Processes a variety of forms for different purposes, such as life and health insurance elections, and Thrift Savings Plan elections. Researches and resolves issues associated with processing and pay. Generates and distributes reports related to expiration of appointments, with-in grade increases, career ladder promotion eligibility, etc. Supports Human Resources Specialist(s) by assisting in recruitment activities to include drafting and issuing vacancy announcements or Expression of Interest Announcements, drafting and issuing tentative and final confirmation notifications, and closing out electronic staffing files.
Occasional travel – Overnight travel may be required up to 10 nights per year.
This job is open to
Individuals with disabilities
Federal employees – Competitive service
Current or former competitive service federal employees.
Federal employees – Excepted service
Current excepted service federal employees.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Peace Corps & AmeriCorps Vista
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Clarification from the agency
Special-Authorities-Those eligible under an interchange agreement