The File Clerk is responsible for maintaining the file and copy rooms, processing all incoming and outgoing mail, deliveries, file retention and general office assistance as needed.
Essential Job Functions
Process all incoming and outgoing mail including match mail, match calendar notices and match A1 tasks
Process all incoming and outgoing deliveries
File maintenance, replacing files on shelves, creation of medical tubs, transfer paperwork
File Keepers ordering, shipments and retrievals to/from storage including updating A1 Law with File Keepers information
Ensure all copiers, fax and postage machines are replenished with toner, ink & paper on a daily basis and place service calls when needed
Submit UPS report weekly to accounting
Other Job Functions
Special assignments such as staff relocation assistance, assisting attorneys to/from parking lot with large files or boxes and/or projects as assigned by the Office Supervisor.
Skills, Knowledge and Abilities Required
Detail oriented, professional demeanor and phone etiquette, possess the ability to multi-task,
clear and concise communication skills, ability to follow direction and carry out instructions within company guidelines
Working Environment & Conditions
Frequently required to walk, bend or squat for extended periods of time up to four (4) hours; Must frequently lift and/or move items weighing up to 20 pounds and occasionally lift 21+ lbs.