Facilities Coordinator Sodexo Sodexo 16,637 reviews

Facilities Coordinator Job Description

Administrative Function (40% – 60%)

  • Assist Facility Management Team with tactical planning for the team’s goals and objectives
  • Provide facility specific assistance to the project management team as needed or requested
  • Manage and maintain facility management tasks as assigned
  • Coordinate special events in support of client or Sodexo
  • Provide support for meetings and conference room reservations as needed and directed
  • Assist with the coordination and scheduling of maintenance activities
  • Support Cluster Director with various task and projects
  • Provide reporting on KPI Metrics and Finance
  • Assist with process and procedure training.
  • Maintains SharePoint, records, reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes
  • Monitor CMMS systems to ensure PM/CM compliance

Financial Responsibilities (20% – 40%)

· Monitor, analyses, follow up and controls the efficiencies of facility running cost, capital cost and small construction projects.

· Support accounts payable/receivable, budget, payroll, reporting, inventory, chargebacks, etc. Performs trend analysis to assist decision making.

  • Assist with researching, analyzing and reporting budget variances
  • Reconciliation flow from CMMS to Accounts payable

*

Communication and Relationship Coordination (40% – 60%)

  • Provide general overall facility management services including continuous monitoring of office/facility
  • Act as an interface with client, visitors and guests
  • Ensure appropriate follow up with customers
  • Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance (20% – 40%)

  • Support training programs to ensure 100% training completion for team
  • Audit Support with client organization and Sodexo

Years of relevant experience

  • 2+ years’ experience within a facilities program in a Life Sciences environment

Skills and knowledge

  • Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
  • Must Proficient in MS Office, and possess strong written, verbal and people skills
  • AutoCAD experience is a plus
  • Superior customer service skills and orientation
  • Ability to maintain professionalism at all times under stressful situations
  • Ability to plan and manage work under time constraints
  • Ability to multitask and work without direct supervision
  • Strong organizational skills and collaborative style

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https://external-careers-frontlinesodexo.icims.com/jobs/659661/unit-clerical/job?mode=view&mobile=false&width=712&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240

Job Type: Full-time

Pay: $15.00 – $18.00 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • High school or equivalent (Preferred)

Experience:

  • Supervising Experience: 1 year (Preferred)
  • Maintenance: 1 year (Preferred)

License/Certification:

  • Driver's License (Preferred)

Work Location:

  • One location

Work Remotely:

  • No

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