Facilities Coordinator Job Description
Administrative Function (40% – 60%)
- Assist Facility Management Team with tactical planning for the team’s goals and objectives
- Provide facility specific assistance to the project management team as needed or requested
- Manage and maintain facility management tasks as assigned
- Coordinate special events in support of client or Sodexo
- Provide support for meetings and conference room reservations as needed and directed
- Assist with the coordination and scheduling of maintenance activities
- Support Cluster Director with various task and projects
- Provide reporting on KPI Metrics and Finance
- Assist with process and procedure training.
- Maintains SharePoint, records, reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes
- Monitor CMMS systems to ensure PM/CM compliance
Financial Responsibilities (20% – 40%)
· Monitor, analyses, follow up and controls the efficiencies of facility running cost, capital cost and small construction projects.
· Support accounts payable/receivable, budget, payroll, reporting, inventory, chargebacks, etc. Performs trend analysis to assist decision making.
- Assist with researching, analyzing and reporting budget variances
- Reconciliation flow from CMMS to Accounts payable
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Communication and Relationship Coordination (40% – 60%)
- Provide general overall facility management services including continuous monitoring of office/facility
- Act as an interface with client, visitors and guests
- Ensure appropriate follow up with customers
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
Compliance (20% – 40%)
- Support training programs to ensure 100% training completion for team
- Audit Support with client organization and Sodexo
Years of relevant experience
- 2+ years’ experience within a facilities program in a Life Sciences environment
Skills and knowledge
- Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
- Must Proficient in MS Office, and possess strong written, verbal and people skills
- AutoCAD experience is a plus
- Superior customer service skills and orientation
- Ability to maintain professionalism at all times under stressful situations
- Ability to plan and manage work under time constraints
- Ability to multitask and work without direct supervision
- Strong organizational skills and collaborative style
Copy and Paste this link to apply using our internal system.
https://external-careers-frontlinesodexo.icims.com/jobs/659661/unit-clerical/job?mode=view&mobile=false&width=712&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240
Job Type: Full-time
Pay: $15.00 – $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Supervising Experience: 1 year (Preferred)
- Maintenance: 1 year (Preferred)
License/Certification:
- Driver's License (Preferred)
Work Location:
- One location
Work Remotely:
- No