Experienced Office Manager- Dispatching- Scheduling- Account Reconciliation Pro N Stall Pro N Stall

NOTE TO APPLICANTS** While this is a remote position- applicants must be local to Clarksville or close to Clarksville as you will be required to provide paychecks to tech's every Friday and check the P.O. box at least 3 times a week********

Established HVAC and plumbing company is looking to hire a full-time Office Manager that will be responsible for running the company from the office, currently, remotely.

The following describes the most essential components of the job:

Must have at least 3 years of experience with dispatching and scheduling. [Experience with Housecall Pro software is preferred but not required]

Must be familiar with keeping track of money spent and collected on a daily basis to share with the Owner. [All templates for tracking have been established, you will just need to follow suit.]

Must have the ability to compile daily, weekly and monthly profit/loss reports without fail.

Exceptional customer service skills and phone etiquette is mandatory for this position.

Must be able to work well under pressure and prioritize effectively.

Must be able to process all receipts, payments received by the technicians throughout the week and put all expenses [receipts] and payments onto a pre-existing excel spreadsheet tracker.

Assist with weekly payroll preparations

Check mail daily and apply payments received to invoices

Must be able to type efficiently and free of grammatical errors with proper English.

Good note-taking is required.

Customer follow-up is required.

Must be able to bill out invoices daily through various vendor portals.

This position requires a great deal of attention to detail, prioritization, efficiency, good mannerisms, patience, time-management, organization, and general computer skills.

If you feel that you have ALL of these qualifications and you are interested in working for a growing company, please get in touch to set up an interview with the Owner.

The qualifications listed above are part of the job but are not the whole job. We are looking for serious inquiries only to replace the current Office Manager as she is leaving. We are looking for a long-term employee and pay will reflect qualifications accordingly.

Job Type: Full-time

Pay: $600.00 – $900.00 per week

Benefits:

  • Employee discount
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday
  • On call
  • Weekends

Supplemental Pay:

  • Commission pay

Education:

  • High school or equivalent (Preferred)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Microsoft Office: 1 year (Preferred)

Work Location:

  • Multiple locations

Typical start time:

  • 7AM

Typical end time:

  • 3PM

This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • Open to applicants who do not have a high school diploma/GED
  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
  • A job for which all ages, including older job seekers, are encouraged to apply
  • Open to applicants who do not have a college diploma
  • A job for which people with disabilities are encouraged to apply

Company's website:

  • www.pronstall.com

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely:

  • Yes

COVID-19 Precaution(s):

  • Remote interview process

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