Event Planner and Scheduling Assistant (FWS) East Georgia State College East Georgia State College 33 reviews

Posting Number
Stu00533

Site Location
Swainsboro

Full or Part Time
Student

Regular or Temporary Employment
Student

Type of Student Position
Federal Work Study

Number of Months
Spring Semester 2021

Work Schedule

Flexible within normal business hours Monday – Friday 8:00 am – 5:00 pm, may include occasional evenings and weekends.

Position End Date (if temporary)

Position Title
Event Planner and Scheduling Assistant (FWS)

Position Number
10049267

Job Description Summary

This Work Study position is responsible for assisting the Director with scheduling, coordinating, and implementing events specific to units or committees of the College as well as those events sponsored by the College and the EGSC Foundation on the campuses of Swainsboro, Statesboro, and Augusta. The Work Study position will also assist in coordinating the scheduling of events for the community. This position may work at various locations on campus including the Sudie A. Fulford Community Learning Center. The assistant must be able to meet attendance requirements at all locations on the Swainsboro campus.

Major Duties
  • Learn the SchoolDude facilities reservation and calendaring system.
  • Learn how to enter Maintenance and IT work requests for specific events.
  • During special events the work study shall assist with preparations (gathering of all items necessary to event), setup (making floral arrangements, setting tables, etc.), and breakdown (taking all items down and re-storing them), of the event. The work study may also need to go to Plant Ops to the storage building to retrieve and/or return items that are necessary for an event.
  • Design & plot signage, retrieve signage from Plant Ops, attach signage to boards, placement of as well as retrieval of signage in specific areas in and around campus necessary to a meeting or an event.
  • Be a self-starter. If the work study is aware of things that need to be done, then he/she should be able to go ahead and initiate the work until the Director is available.
  • Have a vibrant personality and can easily interact with faculty, staff and campus visitors.
  • Assist with meeting, greeting and attending to specific needs of campus visitors.
  • Know how to dress properly especially on the day of an event.
  • Perform such other duties as may be assigned.

Knowledge Required by the Position
  • Basic computer skills are needed, including the ability to create and answer emails and create basic excel spreadsheets, create word documents and create designs in publisher.
  • The ability to provide good customer service is essential.
  • Good telephone skills.
  • Skilled in oral and written communication.
  • Have good organizational and time management skills as well as have the ability to pay attention to the details whether large or small.

Supervisory Controls

The Director of Event Planning and Scheduling supervises and reviews work through observation for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines

Guidelines include those of the Department of Event Planning and Scheduling, the BOR and the EGSC policies and procedures. Student must maintain confidentiality agreement; provide adequate and accurate information or assistance.

Complexity/Scope of Work
  • The work consists of assisting the Director to coordinate all of the elements necessary to successfully host an event or meeting at the College along with related clerical, facilities coordination and reservations, as well as customer service duties. Frequent interruptions contribute to the complexity of the position.
  • The purpose of this position is to provide support for the college’s Director of Event Planning and Scheduling.
  • This position will also act as a backup for the Director in her absence.
  • Success in this position contributes to the efficiency and effectiveness of office operations.

Contacts
  • Contacts are typically with co-workers, other college personnel, students, vendors, and members of the general public.
  • Contacts are typically to provide services, to give or exchange information, or to resolve problems.

Physical Demands
  • The work is typically performed while sitting at a desk or while intermittently sitting, standing, walking, bending, crouching or stooping.
  • The employee occasionally lifts light objects.
  • The work is typically performed in an office and occasionally outdoors in cold, hot, or inclement weather.

Supervisory and Management Responsibility

N/A

Minimum Qualifications
  • The student must be registered for at least 6 credit hours and must be in good academic standing.
  • This position may work at various locations on campus including the Sudie A. Fulford Community Learning Center. The assistant must be able to meet attendance requirements at all locations on the Swainsboro campus.

Preferred Qualifications

AA/EEO Statement

Individuals who need reasonable accommodation in order to participate in the application process should contact the Office of Human Resources at 478-289-2035. Deaf and Hard of Hearing callers may access our campus phone numbers by utilizing your state relay service (such as the Georgia Relay Service) or by utilizing Video Remote Services. East Georgia State College is an Affirmative Action, Equal Opportunity and Tobacco-free Institution, Federal law requires ID and employment eligibility verification prior to employment. Georgia is an Open Records state. East Georgia State College (EGSC) is an associate and baccalaureate degree granting, residential, liberal arts state college of the University System of Georgia, providing its students access to both academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the University System of Georgia, providing its students access to academically transferable programs of study, collaborative programs in occupation-related fields, and targeted baccalaureate level degrees. East Georgia State College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate and baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of East Georgia State College.

Complete College Georgia

Open Date
02/04/2021

Close Date
05/07/2021

Open Until Filled
No

Background Check

Additional Information

This position is in the Department of Institutional Advancement. When not assisting the Director of Event Planning and Scheduling, the successful applicant may be asked to assist others within the department which includes but is not limited to the Director of the Fulford Center as needed.

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