Organization: TEXAS DEPARTMENT OF PUBLIC SAFETY
Primary Location: Texas-Austin
Work Locations: AUSTIN HQ (MAIN) PO BOX 4087 5805 N LAMAR BLVD, AUSTIN TX 78752 Austin 78773
Job: Office and Administrative Support
Employee Status: Regular
Standard Hours Per Week: 40.00
Travel: Yes, 5 % of the Time
State Job Code: 0057
Salary Admin Plan: A
Salary (Pay Basis): 1,981.75 – 2,304.50 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Feb 5, 2021, 9:28:57 AM
Closing Date: Feb 19, 2021, 11:59:00 PM
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Perform complex clerical work in the Reprographics and Distribution Services section. Work involves sorting of incoming mail; delivering and collecting mail, correspondence, equipment and supplies; operating various mail processing equipment; entering, editing, and retrieving data; and providing customer service to agency personnel. Work under general supervision with moderate latitude for the use initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 92B, 92A, 92Y, 0100, 0111, 0161, 3051, 3052, 3372, 4133, 6042, 6046, 6046, 6617, 6672, 0102, 0160, 0170
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Sort, prepare, and process in-coming, inter-departmental, and outgoing mail, equipment, and supplies consisting of confidential and time sensitive materials; ensure items have proper postage; ensure expenses are allocated to the proper budget account; and obtain signatures for accountability or chain of custody purposes.
2. Operate various mail equipment including but not limited to mail metering, sorting, folding, stuffing, pallet jacks, tabbing, and mail hampers.
3. Assist customers with general postal questions or needs.
4. Query agency intranet site to obtain personnel address locations.
5. Maintain various office equipment including but not limited to daily cleaning, clearing passageways, and lubricating weekly or as needed.
6. May enter counts, revisions, additions, and deletions in various databases.
7. May order and apply mailing labels for bulk and regular mailings.
8. May complete Post Office forms for bulk mailing.
9. May process accountable mail and maintain records of certified, delivery confirmation, registered, insured, and overnight express mail and items.
10. May set up mail machine equipment for individual runs; clear jams; analyze problems; minor repairs; and make arrangement for repairs and services.
11. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
12. Perform other duties as assigned.
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education – Graduation from a standard senior high school or the equivalent.
Experience – Six (6) months or more work experience with general office, clerical, or administrative with use of a personal computer.
Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.
Regulatory Knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Mechanical Skills – Ability to learn operating procedures and the capabilities of assigned equipment. Safely drive a state vehicle.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Technology (computers/hardware/software/operating systems) – Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety – Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Travel and/or Schedule – Availability for after-hour and weekend work is required.
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Environment: Office, Outdoors
- Ambulatory skills, e.g. stand, walk, sit;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, and exercise visual acuity;
- Ability to transfer weights of 50 pounds anticipated for this position;
- Driving requirements: Occasional (5%).
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.