The White County Clerk will be accepting applications/resumes for the Superior Court Deputy Clerk position until February 19, 2021.
This is a clerical position including multiple aspects in a fast-paced office. Applicant must be able to work well with others, multitask and have strong organizational skills. Basic Microsoft Office knowledge is required. Preference will be given to applicants with legal terminology knowledge and experience.
Applicant must be trustworthy, reliable, and have a good work ethic.
White County Government is an equal opportunity employer.
POSITION: Deputy Clerk Superior Court
WORK SCHEDULE: 8:00 a.m. – 4:00 p.m., M-F
FLSA STATUS: Non-exempt
Starting Wage: $31150
Performs the statutory duties as prescribed for the County Clerk’s Office as authorized by the Clerk.
Reads and understands pleadings and types correct minute entries, including delivering to Judge if needed.
Prepares and processes small claims or civil collections, and/or superior court cases.
Uploads criminal filings into judicial case tracking system.
Answers telephone and greets office visitors, including determining nature of call, providing information and assistance, answering questions, taking messages, and/or transferring to appropriate office or department.
Interprets Court orders and processes immediate possession filings.
Assists with compliance of standard operating procedures of the Statewide Voter Registration System (SVRS).
Assists with processing of voter registration applications, including processing and mailing voter registration cards, verifying precinct assignment of voters, and entering required information in computer.
Assists in preparing election documents/ballots, precinct kits, equipment, and polling lists for use by precinct election board members on Election Day, and assisting with other Election duties as assigned.
Collects, distributes, and reconciles monies subject to audit by the State Board of Accounts.
Assists with generation of daily reports, including, but not limited to, receipt register, check register, daily balance record, and preparing and delivering bank deposit.
Assists with Processing mail-in payments for Circuit and Superior Court business.
Assists with Processing child support payments, including generating daily reports, printing and mailing checks through Indiana Child Support System, entering child support orders into appropriate computer system, and completing financial audit of support account. Balances daily child support, including preparing and delivering deposit, correcting errors, or making adjustments when needed.
Assists with Processing various documents received from attorneys and/or the public.
Inputs infraction into case management system, including creating minute entries and assigning fees.
Enters default judgments on infractions, including creating minute entries and preparing correspondences.
Performs duties of co-workers in their absence or as needed to maintain department operations.
Attends mandatory meetings.
Performs related duties as assigned.
I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:
High school diploma or GED.
Ability to meet all employer and department hiring requirements, including passage of a drug test.
Knowledge of standard policies, practices, and legal requirements of the Department, with ability to effectively respond to inquiries, take payments, and apply appropriate procedures accordingly.
Knowledge of legal terminology and standard policies and procedures concerning preparation and filing of Court documents, with ability to effectively retrieve, update, and review Department files for accuracy and completeness.
Working knowledge of standard office procedures and computer software programs used by the Clerk’s Office, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents and written reports as required.
Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files/records.
Ability to operate standard office equipment, including computer, calculator, fax machine, postage meter, copier, telephone, scanner and microfilm reader.
Ability to effectively communicate orally and in writing with co-workers, other County departments, attorney offices, Bureau of Motor Vehicles, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
Ability to provide public access to or maintain confidentiality of department information and records according to state and federal requirements.
Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.
Ability to compile, collate, or classify data, analyze and evaluate data, coordinate, and make determinations based on data analyses.
Ability to work alone with minimum supervision and with others in a team environment.
Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.
Ability to apply knowledge of people and/or locations, and occasionally plan and layout assigned work projects.
Ability to perform arithmetic calculations.
Ability to occasionally work extended, evening hours, and occasionally work weekends, and occasionally travel out of town for meetings, sometimes overnight.
Incumbent performs duties according to standard Department policies and practices, with work priorities primarily determined by supervisor and service needs of the public. Assignments are guided by broad policies and/or general objectives, with incumbent referring to supervisor when interpretations of Departmental policies/procedures are thought necessary. On rare occasions, decisions are made in the absence of specific policies and procedures, and/or guidance from supervisor. Errors in work are primarily detected or prevented through standard bookkeeping checks and legally defined procedures. Undetected errors could result in loss of time to correct error and/or inconvenience to other agencies or the public.
III. PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other County departments, attorney offices, and the public for purposes of exchanging information, explaining policies and procedures, and resolving problems.
Incumbent reports directly to County Clerk.
IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs duties in a standard office environment and/or service counter, involving sitting/walking at will, standing/walking for long periods, lifting/carrying objects weighing less than 25 pounds, pushing/pulling objects, bending, crouching/kneeling, reaching, keyboarding, close/far vision, handling/grasping objects, speaking clearly, and hearing sounds/communication. Incumbent may regularly work extended and/or evening hours, and occasionally works weekends, and occasionally travels out of town for meetings, sometimes overnight.
Job Type: Full-time
Pay: $31,150.00 per year
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
- Day shift
- Monday to Friday
- High school or equivalent (Required)
- general office: 2 years (Preferred)
- One location
This Company Describes Its Culture as:
- Detail-oriented — quality and precision-focused
- Outcome-oriented — results-focused with strong performance culture
- Stable — traditional, stable, strong processes
- People-oriented — supportive and fairness-focused
- Team-oriented — cooperative and collaborative
- Waiting period may apply
- Only full-time employees eligible
- Personal protective equipment provided or required
- Social distancing guidelines in place
- Sanitizing, disinfecting, or cleaning procedures in place