Clerk – FT – Days DHR Health DHR Health 23 reviews

Job Description:
Medical Records Clerk

Formulated:
6/7/2019
Department:
Radiology
Reviewed by Senior Human Resources Business Partner:
(Date Reviewed)
Reports To:
Practice Administrator

Approved by Director of Human Resources:
(Date Approved)

EMPLOYEE’S FULL NAME: ________________________

FLSA STATUS: Exempt Non-Exempt

MISSION STATEMENT:
Our Mission is to improve the well-being of those we serve with a commitment to excellence: every patient, every encounter, every time.
VISION:
Our Vision is to create a world-class health system to advance medicine and increase access for the communities we serve by empowering caregivers to heal through compassion, knowledge, innovation, integrated care and excellence.
POSITION SUMMARY:
Provides secretarial and administrative support services to Radiology staff.

POSITION EDUCATION/ QUALIFICATIONS:
  • High School Diploma/GED required
  • Prefer hospital experience
  • Office experience is required
  • Organizational skills is necessary
  • Good written and verbal communication skills required.
  • Ability to read, write and speak English
  • Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians
  • Prefer hospital experience
  • Secretarial experience is required

JOB KNOWLEDGE/EXPERIENCE:
  • High degree of competency/experience in general.
  • Requires good communication and organizational skills.
  • Requires reasoning ability and good independent judgment.
  • Requires working with frequent interruptions.
  • Must project a professional image.
  • Must possess working knowledge of personal computers and software applications used in job.

(POSITION RESPONSIBILITES:
  • Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices
  • Able to perform the necessary functions on the facility computer system.
  • Works collaboratively with Radiologist on report discrepancy.
  • Establishes, maintains and revises record keeping and filing systems, ensuring confidentiality of information.
  • Consistently is attentive to detail, record keeping and required paperwork inherent to the position.
  • Prints/faxes radiology reports in a timely manner.
  • Accepts and screens telephone calls and routes calls appropriately.
  • Promptly and graciously responds to calls and visitors and determines the urgency of the situation.
  • Suggests appropriate referrals or informs management when the situation warrants immediate attention.
  • Requests previous studies for comparison when required.
  • Maintains radiology report log.
  • Releases patient information when a release of information is received
  • Assists in tracking studies on the PACS.
  • Informs Radiologist of studies pending a report.
  • Digitize previous films from an outside facility for comparison when required.
  • Digitize films in a correct viewing mode.
  • Scans all patient information in KoFax
  • QC’s & Validates all patient information in Kofax
  • Monitors & corrects any duplicate records.
  • Informs immediate supervisor of any delays in radiology reports.
  • Other duties as assigned

LINES OF REPSONSIBILITES:
(Chain-of-command)
  • Medical Records Coordinator 2. Office Manager 3. Practice Administrator
4. Assistant Director of Radiology5. Director of Radiology
6. Vice President of Imaging Services

CUSTOMER SERVICE:
Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Compassion, Accountability, Respect, Excellence through Knowledge and Safety & Social Conscience.

AGE SPECIFIC:
Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient’s status and interpret the appropriate information needed to identify each patient’s requirement relative to his or her age.
AMERICANS WITH DISABILITIES ACT: (ADA):
A.Essential Duties:Indicated by bold print within performance standards, preceding individual numbered criteria.

The following table provides physical requirements that will be associated with, but not limited to, this position:
Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
Yes
Kneeling
Yes
Must be able to assist other employees with lifting more than 20 lbs.
Yes
Walking
Yes
Light/moderate carrying up to 20 lbs.
Yes
Standing/Squatting
Yes
Straight pulling
Yes
Sitting
Yes
Pulling hand over hand
Yes
Pushing
Yes
Repeated bending
Yes
Stooping/Bending
Yes
Reaching above shoulder
Yes
Climbing Stairs
Yes
Simple grasping
Yes
Climbing Ladders
No
Dual simultaneous grasping
Yes
Depth Perceptions needed
Yes
Ability to see
Yes
Identify Colors
Yes
Operating office equipment
Yes
Twisting
Yes
Operating mechanical equipment
Yes
Crawling
No
Ability to read and write
Yes
Ability to Count
Yes
Ability to hear verbal communication without aid
Yes
Operating Personal Vehicle
Yes
Ability to comprehend written/verbal communication
Yes
Other: Ability to deal with stress
Yes
OSHA Category
III

B.Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.
C.Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.
D.Aptitudes:HIGH123456LOW

Intelligence: General learning ability: The ability to “catch on” or understand instructions and underlying principles. Ability to reason and make judgments. 3
Verbal:Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3

Numerical:Ability to perform arithmetic operations quickly and accurately. 2

Spatial:Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to “visualize” objects or two or three dimensions, or to think visually of geometric forms. 2

Form Perception:Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3

Clerical Perception:Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2

Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3

Finger Dexterity:Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3

Manual Dexterity:Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3

Eye-Hand-Foot Coordination:Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3

Color Discrimination:Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3

I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.
If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.

Employee Signature:________________________________Date:____________________

Transfer/Hire Date Effective: ________________________.

DISCLAIMER
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. DHR leadership reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

About admin

Editorial Staff at SalesJobinfo is a team of Career experts led by damage_brain. Page maintained by damage_brain.