Building Operations Manager UC San Diego UC San Diego 1,190 reviews

The Building Operations Manager will ensure all systems, including mechanical, electrical, plumbing, and fire protection, meet University and organization standards. Under general direction, plan, direct and coordinate line management and staff of Campus Building Operation's Trades Maintenance, a major functional subdivision of UCSD's Facilities Management (FM) operations comprised of seven (7) trade shops including the: Carpenter/Roofing Shop, Sheet Metal Shop, Elevator Shop, Alarms/Controls, General Electrical, Lighting/Relamp Shop, and Air Conditioning and Refrigeration. The Trade Shops incorporate 11 separate skilled craft trades. These teams are responsible for the testing, maintenance, repair, modernization and modification of over 700 UCSD buildings and associated equipment and campus utilities support at: •Scripps Institution of Oceanography (SIO) •West Main Campus •East Main Campus •Mt. Soledad •Nimitz Marine Facility (MarFac) •Camp Elliott •Hillcrest Medical Center •La Jolla Medical Center. Plan, organize, direct, coordinate, and oversee the daily performance of Carpenters, Painters, Roofer, Sheet Metal Workers, Locksmiths, Sign Makers, Air Conditioning and Refrigeration Technicians (AC&R), Chiller Mechanics, General Electricians, Electronic Controls Technicians, Relampers, Elevator Mechanics, and Building Maintenance Workers to ensure technical adequacy, quality and timeliness of work performed by shop personnel. Direct and coordinate the planning of work in progress and ensure proper quality control.

Make decisions about method and sequence of operations required to locate, install, test, repair and modify buildings and associated equipment for work requests and/or projects in support of: •744 Campus and Off-Site Stand-Alone Building Structures and Utilities • Roofs – waterproofing • Interior ceiling structures • Interior and exterior walls • Doors, windows and associated hardware • Locks and electronic security systems for highly sensitive research • Structural and cosmetic repairs to floors, walls and ceilings • All campus Carpentry needs • Prep, patch and prime all painting jobs on campus, including graffiti removal • Complex Electrical Building Systems (below 12KA) • Electrical distribution • Controls • Motors (1 to 100 horse power) • Variable Frequency Drives • Lighting – Task lighting, emergency lighting, walkways and parking lots • Elevators and handicap lifts • Air Conditioning and Refrigeration • Design, coordination, fabrication and installation of all signage on campus •Utility distribution systems •Electrical power supply for Seawater pumping and distribution systems •Heating Ventilation Air Conditioning (HVAC) Controls (direct digital, electronic and pneumatic systems), to ensure proper indoor air quality and temperature control for various campus needs •Renovation and alteration of building infrastructure •Fabrication and repair of assigned building systems and equipment •Sheet metal fabrication, installation and repair of assigned building systems and equipment •Regular testing and operation of all campus emergency equipment, including: • Generators testing • Testing and repair of eyewash and showers • Ensuring compliance with state and local code requirements regarding all electronic fire protection systems. Coordinate all repair or replacement activities in the following utility systems: •Potable water distribution •Sewer •Storm Drain •Electrical •Natural Gas.

Ensure the organization occupancy needs are met. Maintain and report on primary building structures, systems and components supported by Trades Maintenance Shops such as: various building structures, HVAC controls, utility distribution systems and/or electrical power supply for sea seawater systems encompassing over 10.2 million square feet to better understand how buildings are functioning, what problems are causing service calls, what will need to be repaired and/or replaced and incorporate findings, together with routine maintenance requirements, into maintenance planning and budgeting processes. Ensure that all environmental requirements are met by participating with Environment, Health & Safety staff to understand new and existing legislation and the implementation methods being deployed by UCSD. Provide direction to Building Operations Maintenance teams to ensure effective planning, prioritization and ability to carry out scheduled work (ie: Maximo training, distribution of work via Maximo, job planning, etc.). Establish the quality and timing of assigned work and ensure teams have the necessary tools and supplies to fulfill the work. Establish and maintain positive and cooperative working relations, with all members of FM and the Campus Community. Take a pro-active role with key building occupants and epitomize a strong customer orientation.

Identify problems and develop solutions, such as allocation of resources or changing project scope. Provide input for short and long term divisional and departmental goals. Participate in FM’s short and long term strategic planning. Make recommendations to the Assistant FM Director of Building Operations on organizational structure to meet short and long term operational and human resource planning needs. Ensure project requirements are defined, building management contract and contract changes are negotiated, operating budgets established and the financial terms and conditions of the contract are identified. Prepare work orders, purchase requisitions, purchase orders and contracts as necessary. Monitor adherence to master plans, budgets and schedules. Manage Trades Maintenance portion of FM's maintenance budget which includes recharge revenue from State and non-State activity; review budget and expenditures on a regular basis to ensure shops stay within budget projections; and make adjustments as necessary. Select, develop and evaluate staff. Strengthen Division workforce by using sound judgment in hiring and training assigned staff. Screen applications, interview candidates and make selection recommendations for new hires and promotions within area of responsibility. Train and assign work to new and continuing employees. Coordinate and assign shop workloads to ensure effective work flow. Provide guidance on performance standards and University procedures.

  • Must be able to respond to campus emergencies to manage a 7-day, 24-hour maintenance and surveillance program.

QUALIFICATIONS

  • Graduation from college with a major in engineering, business administration, architecture or related degree with progressively responsible experience in facilities management, maintenance and repair, or an equivalent combination of education and experience. Substantial knowledge and understanding of engineering fundamentals, with respect to building/utility systems and equipment.

  • Broad knowledge in the areas of facilities management, space planning and allocation, security, fire and safety and emergency preparedness. General knowledge, skill and ability in renovation and alteration of building and mechanical systems.

  • Strong working knowledge, skill and ability in the areas of: building infrastructure including but not limited to, electrical distribution systems, sheet metal fabrication for heating ventilation and air conditioning (HVAC) systems, elevator systems, environmental rooms, campus lighting systems (street lighting, egress lighting, parking lots, interior lighting, special task lighting, esthetic lighting), building fire control systems, campus motors and motor control systems, campus wide signage, carpentry, painting and locksmith work.

  • Demonstrated knowledge of building automation systems (such as Metsys) that control comfort heating and cooling, indoor air quality, sea water storage, pumping and distribution, lighting controls and climate controlled research facilities.

  • Strong skills in management, regulatory compliance and operations planning. Experience managing and administering a maintenance and repair operation including budgeting, planning, staffing and technical requirements.

  • Demonstrated supervisory skills including, but not limited to evaluating performance and using sound judgment in recommending hires, promotions, classifications, disciplinary and dismissal actions. Strong skills in leadership, motivation of staff and team-building.

  • Strong understanding and experience implementing effective operational and human resource practices. Experience managing staff and programs in a union environment.

  • Strong analytical, research and report preparation skills to meet regulatory and budgetary reporting requirements. Experience with job tracking, labor reporting, purchase orders, critical project analysis reports, and data input to assure accurate job costing. Ability to accurately order, receive, distribute and authorize payment for purchases.

  • Strong skills to facilitate and collaborate with various internal and external constituencies on short- and long -term facilities planning and management.

  • Demonstrated experience and knowledge to inspect construction in progress (general and specialty structures)and read, sketch and interpret plans and specifications.

  • Proven experience reading and interpreting blueprints, sketches, and wiring diagrams, technical, verbal or written instructions and guidance by trade practices, manufacturer's or underwriter's specifications. Advanced knowledge of building codes, rules, and regulations.

  • Demonstrated experience operating personal computers using a variety of software packages including MS Outlook, Excel, Access, JobBoss, File Maker Pro, Oracle, Online Timekeeping, Internet Explorer and computerized maintenance management systems (such as MAXIMO).

  • Strong analytical and problem solving skills. Experience interpreting and presenting detailed information and performance metrics in person and in written format.

  • Excellent interpersonal and communication skills, including verbal and written methods. Proven ability to proactively and professionally handle a variety of situations at various levels in the University community (from line staff, building operators, management and faculty).

SPECIAL CONDITIONS

  • DOJ, FBI, and DMV background checks and clearances required prior to hire.

  • Must possess and maintain a valid California Driver license and participate in the DMV Pull Program.

  • Must be willing and able to work in morgues, gross anatomy and pathological laboratories where human and animal bodies or parts thereof may be exposed to view of worker.

  • May be required to work in the vicinity of labs contaminated with bio-hazardous substances.

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