Associate Dean of Finance and Administration – Cleveland, OH

POSITION OBJECTIVE

The Associate Dean of Finance and Administration ensures efficient financial and administrative operations of the School of Nursing (SON) to include finance, human resources, facilities, overall administrative management, and acts as first point of contact in the SON for UTech. The Associate Dean coordinates complex relationships between SON, affiliated hospitals and other agencies with direction of the Dean.

ESSENTIAL FUNCTIONS

  • Develop the SON annual budget in consultation with the Dean and senior administrators. Develop and analyze the SON budget in accordance with the University Budget Office guidelines. In conjunction with the Dean, provide quarterly review and report on budget to the Provost and Executive Vice President, Deputy Provost and Vice President for Academic Affairs, Chief Financial Officer, Associate Vice President for University Planning and Administration and the Vice President for Financial Planning. Determine the SON income sources and anticipated revenue, including funding, tuition, and the annual fund. Analyze expenses and make budgetary and policy decisions regarding budget feasibility of anticipated expenses. Report on budget status to the Dean’s Cabinet. Develop the SON financial forecast. Report on financial status to the Dean’s group. Provide ideas and solutions to solve financial problems and formulate alternative strategies. Analyze spending patterns, problem areas, and changes in budget spending. Develop detailed and accurate forecast. Provide principal investigators with budget and forecast information and analysis. Provide Center for Research with salary and other financial information as needed for budget development. Serve as SON contact with University financial offices, particularly Controller and Budget Offices. (20%)
  • Develop, implement and coordinate school-wide training sessions for faculty and staff covering all administrative areas. Develop, implement and coordinate the creation of SON procedures manual covering all administrative areas. Participate in the development, implementation and evaluation of the SON strategic plan by providing input and recommendations to the dean and appropriate management personnel. Provide interpretation of university policies and procedures. (15%)
  • Perform the final review of annual performance reviews and salary for acceptability and budget feasibility. Develop salary budget, including planning for expected salary increases for both faculty and staff. Provide the Dean of the SON with recommendations for policy decisions on salary policy and other human resources issues. (15%)
  • Work as part of the strategic planning committee to provide fiscal information as it relates to future plans. Attend strategic planning meetings (both in the SON and the University) as a representative of the SON to discuss the expected fiscal impact of the strategic plan. Provide the Dean of the SON financial input for various school and University reports, including the annual report and the five-year plan. Provide financial analysis using financial and computer modeling techniques. (10%)
  • Serve as SON representative in administrative groups, committees and meetings throughout the University. Participate in various SON groups and meetings to keep abreast of and provide input for all aspects of the SON. Serve as a member of the senior executive team for the school. (10%)
  • Direct all human resources activities in the SON, including assisting in job descriptions development. Coordinate personnel actions with Human Resources. Oversee staff evaluations to ensure timely completion and submission to Human Resources. Ensure adherence of human resources’ policy in the SON. Coordinate with Human Resources to ensure that policies and issues are administered properly. Serve as an advocate for the SON with Human Resources. (10%)
  • Coordinate facilities needs with the Facilities Coordinator and the dean’s group including current and future furnishings and renovation needs. Serve as SON representative with Director of Plant Services and Vice President of Institutional Planning during the planning and implementation of major renovations and new construction. (10%)
  • Work closely with central UTech to ensure that the information technology needs of the School of Nursing are communicated and achieved. In conjunction with the Director of Information Technology for the SON, develop budget and oversee expenses for the UTech SON Information Services Department. (10%)

NONESSENTIAL FUNCTIONS

Perform other duties as assigned.

CONTACTS

Department: Daily contact with administrative staff in Financial Services, SON UTech Director, Human Resources, and Facilities. Frequent contact with the dean and associate and assistant deans. Daily contact with faculty and staff. Frequent contact with management personnel (program directors, Registrar, Center for Research, Executive Director of Development, Assistant Director of Development and Annual Giving, Assistant Director of Alumni Affairs, Hirsh Center, WHO, and Center on Aging and Health, QSEN).

University: Contact with the Controller’s Office (controller, associate and assistant controller, general accounting, grants accounting, and payroll), Human Resources, University Budget Office, Provost’s Office and all levels of administration throughout the university. Occasional contact with the VP of Institutional Planning, Director of Plant Services, Director of Human Resources, and Director of Financial Aid.

External: Frequent contact with affiliated hospitals (University Hospitals of Cleveland, Cleveland Clinic Foundation, and MetroHealth Medical Center). Occasional contact with administrators of other universities, auditors, vendors, and business officers of nursing schools.

Students: Daily contact with SON students.

SUPERVISORY RESPONSIBILITY

Direct/indirect supervision of 6 staff employees: Director of Human Resources and Administrative Operations, Director of Finance, Procurement Specialist, Grant Manager, Facilities Coordinator, and Receptionist.

QUALIFICATIONS

Experience: 10 or more years of professional work experience with 5 or more years of demonstrated experience in financial/accounting/operations required; experience in a university or other non-profit setting preferred.

Education/Licensing: Bachelor’s degree required; Master’s degree in Finance or Business Administration preferred.

REQUIRED SKILLS

  • Strong financial and accounting skills required.
  • Strong interpersonal skills required.
  • Ability to coordinate a large number of activities.
  • Spreadsheet knowledge required.
  • Database knowledge required.
  • Word processing knowledge required.
  • Ability to meet consistent attendance.
  • Ability to interact with colleagues, supervisors and customers face-to-face.

WORKING CONDITIONS

Office setting with frequent interaction with a diverse group of faculty, staff, and students. Coordinate and manage diverse projects simultaneously.

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