Administrative Supervisor – MST G4S G4S 14,928 reviews

Job Introduction

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The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Supervisor. As an Administrative Supervisor, you will have dual primary areas of responsibility. The first area of primarily responsibility is to provide supervisions and oversight of the maintenance of Payroll and Billing functions through time and attendance functions, compensation duties, and database entry of time in company software. Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting. This position is responsible for project costing identification and tracking, billing and budget interface for labor, and contract purchasing. Ensure adherence to company and site policies and procedures, and state and federal laws for personnel administration and compensation related functions.

This position is also equally responsible for the overall administration of human resources aspects of the field office. The Administrative Supervisor ensures effective administration of applicant, flow, the hiring/termination process, personnel records, background investigations, group insurance administration and monthly reconciliation, workers' compensation, state licensing, unemployment claims, Affirmative Action planning, tracking and processes. Position requires availability for response during days, nights, weekends, and holidays to liaison for equipment malfunction, personnel training, and financial deadlines.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

Major Medical, Dental and Vision

Paid vacation

401K

Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

Critical Illness

Accident Insurance

Whole Life Insurance

Individual Short-Term Disability

Pre-Paid Legal Services

Identity Theft Services

Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

RxCut Pharmacy Discount Program

Doctor on Demand

Qualsight LASIK Savings

Perks at Work: G4S Employee Discount Program

Alliant Credit Union

Purchasing Power

Active & Fit: G4S Fitness Center Membership

FinFit: Financial Wellness Program

DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Main Responsibilities

Specific Duties and Essential Functions

Coordinate and provide oversight and supervision of data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials. Maintain functions of electronic time and attendance system for enrollment, maintenance and troubleshooting of software and hardware.

Provide supervision and oversight of tracking, processing and assist to ensure timely data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting

Ensure accurate entry and posting of weekly labor and non-labor items into Financial and Time and Attendance systems (PeopleSoft Financials/Project Costing and Labor Scheduling) direct deposit review and submission, research and review payroll discrepancies and submit corrections as applicable

Support client requirements for administrative data entry and tracking of regulatory fatigue requirements in management oversight role to detect potential problems, conflicts or breaches

Oversight and management responsibility for filing and maintenance of contract personnel and suitability files and documents

Assist in selection and placement process (e.g. Applicant tracking system processes, Open House process Query of best qualified candidates in accordance with division procedures and AAP goals); ensure application packets and hire packets are prepared and meet current requirements, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS]). Review and log disciplinary action for consistency and adherence to company standards and policies, to support historical reference

Ensure overall contract and regulatory compliance regarding employee basic and preferred qualifications, screening, training and licensing including current documented job offers.

Affirmative Action Program compliance and planning; oversight of all recruiting, selection, and placement processes; semi and annual reporting preparation for management submittal; implement corrective actions as needed

Perform or provide assistance with purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping

Other duties as needed to ensure smooth operations of Administrative and HR related matters

Provide direct supervision of Administrative Assistant to include mentoring, training, coaching, counselling and evaluations

Coordinate notification to client contacts of changes in personnel availability and suitability for access

The Ideal Candidate

Education, Licenses and Certifications Required

Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

Minimum of 2 years of successful experience in human resources-related field

Prior work experience in payroll, accounting, or other related field

Skills Required

Proficient computer skills including Microsoft Office

Effective oral and written communication skills

Active listening skills

Ability to assess and evaluate situations effectively

Ability to identify critical issues quickly and accurately

Attention to detail

Other

Must be at least 18 years old or the minimum age required by the state, if higher

Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States

Proficient skills in payroll applications or time and labor/materials software (such as PeopleSoft, Labor Scheduling, etc.)

Excellent skills in mathematics, reading comprehension, and oral and written communication

Subject to a drug screen to the extent permitted by law

Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office; minimal to no exposure to extreme temperatures is expected

Major Activity: Working on PC while sitting

Physical efforts to carry out job duties: Limited, to include some standing, bending, and limited stretching and reaching.

About The Company

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer

and an Alcohol- and Drug-Free Workplace

G4S will consider qualified applications with criminal histories in a manner consistent with applicable federal, state, and local laws.

f you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://www.g4s.us/en/Contact-Us/Local-Offices

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