Administrative Specialist – Irving, TX

Job Summary

The City of Irving”s Capital Improvement Program (CIP) is seeking a highly responsible team oriented individual to provide complex administrative support to the CIP department director and staff. The Administrative Specialist develops, monitors and coordinates the department and fund”s multi-million dollar annual budget, reconciles up to $5,000 in expenditures per MasterCard or P-Card. Additional duties include preparing Council agenda items, correspondence, legal notices, resolutions, PowerPoint presentations, purchase orders and various reports; coordinating with staff and other City departments to gather and assemble agenda packet materials for various Council committee meetings, and taking and transcribing meeting minutes; participating in departmental budget preparation and administration; maintaining contract management files and key databases; assisting with the Franchise Utility permit process; tracking and reconciling purchasing records; managing personnel records and ensuring that employees earn and retain required licenses and certifications; and handling citizen inquiries and open records requests. An Associate degree or equivalent, and five years of increasingly responsible executive level administrative experience required. Must have a high level of proficiency with Microsoft Office products. A résumé must be submitted with a completed application.

PAY GRADE GG17 / FULL RANGE $22.58 – $31.84 PER HOUR ($46,968 – $66,240 ANNUALLY) Benefits

The City of Irving offers a generous benefits package, including multiple health and dental plan options; and biweekly vacation and sick leave accrual. Full-time employees contribute to the Texas Municipal Retirement System (TMRS), a statewide retirement system that provides retirement, disability, and death benefits for employees of participating Texas cities. Click here for the City of Irving”s benefit summaries. Full Job Description

The complete job description can be found on the webpage Culture

CIP Mission Statement – The City of Irving”s Capital Improvement Program (CIP) helps to improve the quality of life for Irving citizens through construction of facilities such as parks, trails, aquatic centers, and libraries. Additionally, CIP administers and carries out the construction of infrastructure such as streets, sidewalks, water and wastewater, drainage, and fire stations, all necessary to assure the public”s welfare.



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