Administrative Assistant, Sr. – Information Technology Clerk & Comptroller of Palm Beach County Clerk & Comptroller of Palm Beach County

Are you goal-driven self-starter who thrives on challenges? The Clerk of the Circuit Court & Comptroller's Office is seeking a detailed oriented professional who is interested in applying their skills in a dynamic environment by joining our IT team as an Administrative Assistant, Senior.

Why work for us? The Clerk of the Circuit Court & Comptroller encourages a positive work-life balance and offers a competitive benefits package including:

  • Superior health care plans with lower cost
  • Competitive retirement and pension plans – Florida Retirement System and 457 deferred compensation options
  • Generous paid time off and paid holidays
  • Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle

At the Clerk of the Circuit Court & Comptroller’s Office you can:

  • Work with a purpose
  • Give back to the community
  • Be part of a team
  • Build your skills
  • Pursue career advancement opportunities
  • Reach your professional and personal goals
Examples of Duties

The Administrative Assistant, Senior performs both routine and non-routine administrative duties as dictated by the nature of the IT Department. The Administrative Assistant, Sr. is responsible for special projects as directed, with the ability to exercise considerable independent judgement and creativity.

  • Provides primary administrative support for a Chief Officer and the IT Management team; acts as a liaison between executive and staff in order to maximize efficiency and effectiveness
  • Monitors and ensures proper handling of executive's email and correspondence; reviews and processes incoming mail/correspondence; prepares executive correspondence
  • Relieves executive of administrative detail; performs advanced administrative support functions, as dictated by the nature of the assigned division, i.e., preparing meeting agendas/agenda packets, scheduling appointments and arrangements for meetings, maintaining and balancing expenditure/budget accounts, tracking staff time and attendance, coordinating and maintaining executive calendar
  • Exercises confidentiality and discretion in processing matters of a sensitive and confidential nature
  • Conducts special projects and/or research as directed
  • Takes telephone inquiries and complaints, ascertaining the nature of the call, and resolving personally or directing to the appropriate individual or department
  • Receives and/or processes various forms and documents on behalf of executive; checks, verifies and corrects information as needed; obtains signatures as required
  • Establishes and maintains division/executive record keeping and filing systems
  • Acts as liaison between assigned executive, other departments/divisions, staff, outside governmental agencies, vendors, service providers, and the general public, gathering and relaying information as needed
  • Operates various office equipment, i.e., printers, copy machines, telephone systems, facsimile machines

Typical Qualifications

Associate's degree or specialty vocational school supplemented by three (3) years of recent and relevant experience; or an equivalent combination of education training and experience.

Knowledge, Skills, and Abilities:

  • Excellent Written and Verbal Communication skills
  • Proficient with Microsoft Office, including Word, Excel, PowerPoint, Project, and Outlook
  • Attention to detail and accuracy
  • Organized and goal-driven

Supplemental Information

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations.

The Clerk of The Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of the service members and veterans, receive preference and priority in employment and are encouraged to apply for the positions being filled. Pursuant to Florida Statute, Chapter 295, Section 07(4)(b), heads of departments and certain managerial positions are exempt from Veterans’ Preference. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.

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