Obtains financial data for use in maintaining accounts payables records and other accounting records. Job Responsibilities 1. Compile and sort invoices, vouchers and check requests, review vouchers for correct account numbers and correctenter the coding information, and enter the vouchers and check requests into the MIP Fund Accounting System. 2. Create new vendor records in the accounts payable system. 3. Update the vendor records for address change, 1099, contract persons, etc. 4. Issue the annual 1099 form. 5. Review invoices for proper totals, discounts, quantity and rate. 6. Review check requests to make sure that the requester has proper authority to authorize the expenditure. 7. Maintain the Delegation of Authority forms for all individuals authorized to request disbursements. 8. Run various reports to verify the accuracy of the data inputted and to generate checks. 9. Run accounts payable reports for Selfhelp, Outreach offices, Home Attendant and the CHHA. 10. Match the checks with the invoices. 11. Obtain authorized signatures on all accounts payable checks. 12. Assist with the daily cash deposits in the absence of the cash receipts clerk. 13. Make remote check deposits for all Selfhelp entities. 14. File all paid vouchers 15. Maintain records on a fiscal year basis 16. Age invoices as appropriate 17. Assists the other staff as required, and perform other duties as needed or requested.
Computer literate and familiar with automated accounting and spreadsheet programs. Experience with MIP Fund Accounting Software and Excel required. High school diploma or general education degree (GED); some college courses and at least six years related experience and/or training; or equivalent combination of education and experience.