Title: Accounts Payable & Payroll
Reports To: Accountant
Pay Range: Salary
Hours: Monday – Thursday – 7 a.m. – 4:30 p.m. & Fridays 7 a.m. – 11 a.m.
Summary of Position:
The Office Assistant will be responsible for support of office functions. This position will report directly to the
Accountant. Individual must be detail orientated, able to work independently, have the ability to multitask, assist the Accountant in meeting stringent deadlines and adapt to changing work conditions by taking on new responsibilities or assisting fellow team members when needed.
Duties & Responsibilities:
Daily/Weekly Duties may Include:
- Weekly Payroll Administration, including posting of taxes for both companies
- Generate and execute Certified Payrolls for all prevailing wage projects
- Submit Gross Receipts Tax Forms
- Data Entry for all accounts payable
- Data entry for inventory, tracking of inventory
- Answer/Direct daily phone calls courteously and professionally – you are the main support in this role, Accountant is back-up
- Monitor outstanding invoices and ensure prompt payment to all vendors
- Assist in maintaining USDOT Vehicle Records and all Norpac owned Equipment and Vehicle Registrations
- Assist in maintaining Employee Files/Records
- Maintain Office Supplies/Tasks – This role will order needed office supplies with approval of management
- Respond to emails timely and professionally
- Track Vendor billing to ensure contract compliance
- Reconciling Monthly Billing (Credit Cards/Gasoline Cards)
- Filing and File Set-up
- Management of Cell Phone Plan
- Assist Project Managers in obtaining – building permits, security clearance, DISA updates, MSHA
Trainings, and more
- Assist with holiday gatherings, employee gatherings, mailings, and other administrative tasks
- Support assembly of Operations and Maintenance Manuals & Foreman Binders
Qualifications:
- High School Diploma or equivalent required; accounting/business degree preferred
- 3+ years Office experience with an emphasis on accounts payable and payroll tasks
- Excellent customer service skills
- Extensive knowledge of Microsoft Office Suite – Specifically Excel
- Experience with Quick Books and/or Foundations Software
- Ability to work in a fast-paced environment
- Mastery skills of all types of office equipment (i.e. fax, multi-line phone, copier, etc.)
Key Competencies:
- Communication and planning skills; attention to detail
- Ability to adapt and handle change easily
- Exceptional time management skills; self-starter
- Ability to take direction and work with a team
- Understanding that any and all processes can be updated or made better and the willingness to help implement those changes
- Ability to communicate effectively, courteously and professionally both in person, via telephone & electronically
**Please understand that although this job description lists many important, detailed tasks and
responsibilities, these items can and will change on a daily basis to support the needs of the company.
The ideal candidate for this position understands that the requirements and expectations are constantly
changing and will be communicated thoroughly when that occurs.
Job Type: Full-time
Pay: $14.00 – $16.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
COVID-19 considerations:
Workstations are individual offices and allow for recognizable social distancing. Office size is small, with limited staff members and visitors in/out.
Education:
- High school or equivalent (Preferred)
Experience:
- Payroll: 3 years (Preferred)
- Accounts Payable: 3 years (Preferred)
This Job Is:
- Open to applicants who do not have a college diploma
Company's website:
- www.norpacsheetmetal.com
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Work Remotely:
- No
COVID-19 Precaution(s):
- Sanitizing, disinfecting, or cleaning procedures in place
