The job duties of the Accountant II include but are not limited to assist the Finance Department in the overall administration and management of the Finance Department functions; to perform accounting, payroll employee compensation and benefits and auditing tasks in compliance with County, State and Federal requirements; and to provide responsive, courteous and efficient service to County residents and the general public.
Essential Duties and Responsibilities:
DUTIES AND RESPONSIBILITIES
The duties described below are indicative of what the Accountant II might be asked to perform. This job description is to incorporate any county ordinances created for the position of Accountant. This is not an exhaustive list of job responsibilities and therefore other duties may be assigned:
- Prepare and process required journal entries on a weekly basis.
- Review and process all Accounts Payables on a biweekly basis.
- Review and process all Purchase Cards on a monthly basis.
- Review and enter information and additions/changes into the data base. Process payroll on a biweekly basis. Process and enter employee reimbursement requests in accordance to policy. Calculate premium/benefit amounts for employee. Complete small claims garnishment, child support orders and tax levy forms and begin deductions for the appropriate authorities.
- Prepare/review billings and reconciles payroll benefits including Short Term Disability, Long Term Disability, and Voluntary Life to the general ledger accounts.
- Post payroll fiscal information to the financial general ledger. Verify payroll taxes and FICA, Federal, and State taxable wages. Monitor employee hours for Wisconsin Retirement System eligibility in accordance with Wisconsin state Retirement Manual. Process contributions for deferred compensation programs.
- Prepare annual and special audit worksheets for the independent auditors. Perform departmental audits and county wide payroll cost analysis.
- Provide professional support to the Department of Administration, Finance Director and all Chippewa County Departments. Assist in developing and implementing procedures, policies, and practice standards according to GAAP and GASB for the Finance Department and coordinate these practices and procedures with all county Departments.
- Acquire W9 information from vendors in order to process and record payments accurately for 1099 purposes. Annually prepare and send 1099’s to appropriate vendors in compliance with State and Federal requirements. Submit file to IRS.
- Provide backup duties in the absence of the Sr. Accounting Manager.
- Verify employment form inquiries.
- Administer the fixed asset accounting program by compiling new and disposed asset activity and calculating depreciation. Reports are prepared in compliance with GASB 34 and County ordinances to record these transactions.
- Monitor and reconcile accounts receivable of quasi-governmental departments.
- Assist in closing books at year end by reviewing general ledger accounts for accurate transactions. Prepare necessary Journal entries to correct any discrepancies. Prepare reports for independent auditors.
- Participate in on-going training; attend conferences and seminars to maintain knowledge of current laws, rules and regulations pertaining to accounting practices and 1099 changes.
- Analyze and reconcile payroll benefits to the general ledger monthly.
- Internal employees and managers
- County Board members
- Chippewa County citizens
- Members of the Finance Division
- Members of Department of Administration (DOA)
Minimum Qualifications: QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.
EDUCATION AND/OR EXPERIENCE:
- Bachelor’s degree in Accounting, preferably with an emphasis on governmental accounting.
- Three (3) years recent accounting experience required.
- Knowledge of Generally Accepted Accounting Principles (GAAP) required.
- Knowledge of Government Accounting Standards Board (GASB) rules required.
- A valid driver’s license is required.